Licenses and registrations to open an import export business in Gaya
7 required licences and registrations, the official fee for each, the office that issues it and the documents to keep ready. Based on a typical small import export business with 1 to 5 staff and turnover of ₹20 to 40 lakh a year.
Fees last checked: 28 Oct 2026
The short answer
To open an import export business in Gaya you need 7 licences and registrations:
- PAN
- GST registration
- Import Export Code (IEC)
- AD code registration on ICEGATE
- GST LUT for zero-rated exports (Form RFD-11)
- Shops and Establishments registration
- Professional Tax (Bihar Tax on Professions, Trades, Callings and Employments Act, 2011)
Fixed official fees: ₹520
+ 3 fees that depend on size or location. See the fee table below
- AD code registration on ICEGATE No official fee published
- GST LUT for zero-rated exports (Form RFD-11) No official fee published
- Professional Tax (Bihar Tax on Professions, Trades, Callings and Employments Act, 2011) See the table
Required licences
7
Fixed official fees
₹520
first year, plus 3 that vary
Issuing city body
Gaya Municipal Corporation
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Required licences and official fees
For an import export business in Gaya (GMC), Bihar.
| Licence | Issued by | Official fee | Time | Apply at |
|---|---|---|---|---|
| PANCentral | Income Tax Department | Freeinstant e-PAN with AadhaarChecked on 27 Sep 2026 Source | Same day | incometax.gov.in (Instant e-PAN) |
| GST registrationCentral | GST Network / State GST Department | Freeno government feeChecked on 27 Sep 2026 Source | About 7 working days | gst.gov.in |
| Import Export Code (IEC)Central | DGFT, Ministry of Commerce | ₹500one time; yearly update in April to June is freeChecked on 2 Oct 2026 Source | Code is generated after you submit and pay | dgft.gov.in |
| AD code registration on ICEGATECentral | Your bank gives the code; Customs registers it on ICEGATE | No fee listed in the ICEGATE advisorythe ICEGATE advisory shows no fee | Registration appears on your ICEGATE dashboard after approval | icegate.gov.in |
| GST LUT for zero-rated exports (Form RFD-11)Central | GST Department (filed on the GST portal) | No fee listed in the GST portal guidethe GST portal guide shows no fee | Deemed approved if the officer takes no action in 3 working days | gst.gov.in |
| Shops and Establishments registrationState | Labour Resources Department, Bihar | ₹5 up to 2 staff, ₹10 for 3 to 5, ₹20 for 6 to 10 (1955 Rules)for your staff size | No deadline published by the state; commonly cited as within 30 days of opening (not officially verified) | RTPS / ServicePlus Bihar |
| Professional Tax (Bihar Tax on Professions, Trades, Callings and Employments Act, 2011)State | Commercial Taxes Department, Bihar | Based on annual gross income: nil up to ₹3 lakh, ₹1,000 above ₹3 lakh, ₹2,000 above ₹5 lakh, ₹2,500 above ₹10 lakh (maximum ₹2,500 a year) | Employer registration and self-employed enrolment within 7 days of becoming liable | Bihar Commercial Taxes |
Fees are the official government fees, not agent charges. Some fees depend on your size or change by office, so confirm on the portal before paying.
Order to apply in
- Identity and tax registration: PAN, GST registration. Do these first. Later forms ask for PAN and GST.
- Sector licence: Import Export Code (IEC), AD code registration on ICEGATE, GST LUT for zero-rated exports (Form RFD-11). The licence that lets you legally run this type of business.
- State labour and tax: Shops and Establishments registration, Professional Tax (Bihar Tax on Professions, Trades, Callings and Employments Act, 2011). Registers your workplace and staff with the state.
Documents to keep ready
- Aadhaar linked to your mobile number
- For a firm or company: incorporation certificate or partnership deed
- PAN of the business
- Aadhaar and photo of the owner or partners
- Proof of premises: electricity bill plus rent agreement or owner's NOC
- Bank statement or cancelled cheque
- PAN of the firm or company (DGFT checks it against Income Tax records)
- Proof of establishment: incorporation certificate, partnership deed, society registration, trust deed or HUF details, as it applies to you
- Proof of address: sale deed, rent or lease agreement, electricity or phone bill, MoU or partnership deed. A proprietor can use Aadhaar, passport or voter ID
- No objection letter from the owner of the premises, if the address proof is not in the firm's name
- Bank proof: a cancelled cheque with the firm's name pre-printed, or a bank certificate
- A digital signature token or Aadhaar e-sign of a member of the firm
- Mobile number and email ID for OTPs
- Files must be PDF and not more than 5 MB each
- Your IEC and PAN
- Bank account number held with an authorised dealer bank branch
- The AD code of that branch (ask your bank)
- ICEGATE login ID and password
- Mobile number linked to your ICEGATE profile for the OTP
- GST registration (GSTIN) and login
- Name, address and occupation of two independent witnesses
- Digital signature or EVC of an authorised signatory
- If you already have a manually approved LUT for the year, you may upload one copy (up to 2 MB)
- Photo ID and address proof of the owner
- Proof of premises
- Photo of the shop front with name board
- Employee details (names, roles, wages)
- PAN
- Aadhaar
- Business address proof
- GST or Shops and Establishments certificate
- Employee list with salaries
Also check if these apply
- Udyam (MSME) registration: Free. Free. Gets you the lower trademark fee, MSME loan schemes and protection against delayed payments.Checked on 27 Sep 2026 Source
- RCMC from your export promotion council: Set by each council; no amount published. DGFT's Appendix 2T lists which council covers which product. Find yours in the list of councils.
- DGFT licence for restricted items: ₹1,000 for an export licence. Most goods are free to import and export. Check your 8-digit HS code on the DGFT policy search before you ship.Checked on 2 Oct 2026 Source
- Certificate of origin (including e-CoO): ₹200 non-preferential; ₹600 preferential. Apply on trade.gov.in to an agency DGFT authorises. A preferential certificate is needed for tariff benefits under a trade agreement.Checked on 2 Oct 2026 Source
- Municipal licence (trade licence) under the Bihar Municipal Act 2007: Up to ₹2,500. Trades carried on in the municipal area as specified by the corporation under Chapter XXXVII of the Bihar Municipal Act 2007
Extra licences for what you trade
The list above covers every import export business. Your product may need more. In the checklist, choose "What do you trade?" to add these to your list, or read each guide below. Fees marked not officially verified were not found on an official page.
Food or agri products
- APEDA registration and RCMC: ₹5,900. For fruit, vegetables, processed food, meat, dairy, basmati rice and other APEDA products.
- FSSAI importer licence and import clearance: ₹1,000 + GST. Needed to import food. Each consignment is cleared at the port.
- Plant quarantine: phytosanitary certificate and import permit: Shown on the DPPQS site when you apply. For plants, seeds, fruit, spices and other plant products.
Spices
- Spices Board registration (CRES): Set by the Board; no current amount published. For spices and spice products. The Board treats CRES as your RCMC.
- FSSAI importer licence and import clearance: ₹1,000 + GST. Needed to import food. Each consignment is cleared at the port.
- Plant quarantine: phytosanitary certificate and import permit: Shown on the DPPQS site when you apply. For plants, seeds, fruit, spices and other plant products.
Marine products (fish, shrimp)
- MPEDA registration and RCMC: ₹5,000 + ₹5,900. For fish, shrimp and other marine products.
- FSSAI importer licence and import clearance: ₹1,000 + GST. Needed to import food. Each consignment is cleared at the port.
Pharma or cosmetics
- RCMC from Pharmexcil: Set by the council; no amount published. Membership of the export council for your product. Needed to claim Foreign Trade Policy benefits.
- RCMC from CHEMEXCIL: Set by the council; no amount published. Membership of the export council for your product. Needed to claim Foreign Trade Policy benefits.
- CDSCO import licence (drugs, devices, cosmetics): ₹1,000 (older edition, not officially verified). Needed to import medicines, medical devices and cosmetics.
Electronics
- RCMC from ESC: Set by the council; no amount published. Membership of the export council for your product. Needed to claim Foreign Trade Policy benefits.
- BIS certification for imported goods: Set by BIS for each scheme; see its fee page. Needed when the product is under BIS compulsory certification.
- Legal Metrology importer registration: Shown on the Legal Metrology portal when you apply. For importers of packaged goods and of weights and measures.
- WPC Equipment Type Approval (wireless devices): Shown on Saral Sanchar when you apply. For importing Wi-Fi, Bluetooth and other radio equipment.
Textiles and garments
- RCMC from TEXPROCIL: Set by the council; no amount published. Membership of the export council for your product. Needed to claim Foreign Trade Policy benefits.
- RCMC from AEPC: Set by the council; no amount published. Membership of the export council for your product. Needed to claim Foreign Trade Policy benefits.
- Legal Metrology importer registration: Shown on the Legal Metrology portal when you apply. For importers of packaged goods and of weights and measures.
Gems and jewellery
- RCMC from GJEPC: Set by the council; no amount published. Membership of the export council for your product. Needed to claim Foreign Trade Policy benefits.
Chemicals
- RCMC from CHEMEXCIL: Set by the council; no amount published. Membership of the export council for your product. Needed to claim Foreign Trade Policy benefits.
Read the full section: Import and export from India, how to start an export business, how to import goods into India, and import export business in Gaya.
Never miss a renewal
Free renewal reminders by email, 30 days before, 7 days before and on the day. Needs a login.
Free formats for this business
Landlord NOC, declarations and consent letters that offices often ask for. Each is a printable sample, so check it with the issuing office. After you apply, the licence pages also show how to track an application and why it gets rejected.
Landlord NOC
A letter from the owner of a shop or office saying the tenant may run a business there.
Free formatSelf-declaration (trade licence)
A short signed statement by the applicant that the details in the trade licence application are true and the business will follow the rules.
Free formatAffidavit (trade licence)
A sworn statement made before a notary, used by some municipal offices as proof that the premises and details in a trade licence application are true.
Free formatPartnership consent letter
A letter signed by all partners of a firm saying one partner may apply for, sign for and hold a licence on behalf of the firm.
Free formatRent agreement
An 11 month agreement between the owner and the tenant of a house or flat that sets out the rent, deposit, notice period and rules of stay.
Free formatShop or office lease agreement
A lease between the owner of a shop, office or godown and a business tenant, with the rent, deposit, yearly increase, lock in and notice terms.
Free formatShops Act declaration
A declaration by the owner of a shop, office or restaurant giving the details asked for when registering under the state Shops and Establishments Act.
Free formatGST authorised signatory letter
A letter in which the owner, partner or director of a business authorises one person to sign and file GST applications and returns on its behalf.
Free formatGST owner consent letter
A letter from the owner of a shop or office saying that the applicant may use the address as the place of business for GST registration.
Free formatReply to ASMT-10 notice
Reply to a notice in Form GST ASMT-10 that points out differences in your returns after scrutiny.
Free formatReply to DRC-01A
Reply to a pre show cause intimation in Form GST DRC-01A.
Free formatReply to GST show cause notice (DRC-06)
Reply to a GST show cause notice for demand of tax, with grounds and a request for a personal hearing, prayer, verification and annexures.
Free formatReply to registration notice (REG-04)
Reply to a notice from the officer asking you to clarify or add details on a GST registration application.
Free formatReply to cancellation notice (REG-18)
Reply to a show cause notice proposing to cancel your GST registration.
Free formatReply to ITC mismatch notice
Reply to a GST notice about input tax credit claimed in GSTR-3B that does not match GSTR-2B, with a reconciliation table you fill in.
Free formatGST notice adjournment request
A letter asking the GST officer for more time to reply, or to move the date of a hearing, with the reason and the new date you ask for.
Free formatGST authorisation letter for a CA
A letter that authorises a chartered accountant, advocate or other representative to appear and file replies for you before the GST officer.
Free formatCommon questions
How much do licences cost for an import export business in Gaya?
The known official fees for the required licences add up to about ₹520 in the first year, plus 3 fees that depend on your size or the office (AD code registration on ICEGATE, GST LUT for zero-rated exports (Form RFD-11), Professional Tax (Bihar Tax on Professions, Trades, Callings and Employments Act, 2011)). This is the government fee only. Agents and consultants charge extra, which you can avoid by applying yourself on the official portals.
Which licence should I apply for first?
Start with PAN and GST registration, because almost every later form asks for them. Then apply for the sector licence (Import Export Code (IEC)), followed by the municipal licence and the state labour registration.
Do I need an IEC to start an import export business in Gaya?
Yes. Every importer and exporter needs an Import Export Code (IEC) from DGFT. The official application fee is ₹500. You also need GST registration, an AD code registration on ICEGATE, and a GST LUT to export without paying IGST.
Which export promotion council should I join?
It depends on your product. APEDA covers most agri and food exports, MPEDA marine products, the Spices Board spices, and each export council covers its own product group. Choose what you trade in the checklist to see the right one.
How long does it take to get all the licences?
Most registrations like PAN, GST and Udyam come through within a week. Sector and municipal licences can take 30 to 60 days where an inspection is needed, so apply for those as early as possible and before you open.
Is Govt License a government website?
No. Govt License is an independent guide. We link to the official government portals where you apply and pay. Always confirm the fee on the portal before paying.
Aksar pooche jaane wale sawaal
Yahi jaankari, Hinglish mein.
Gaya mein import export business kholne ke liye kaun kaun se license chahiye?
Gaya mein import export business ke liye 7 zaroori license aur registration hain: PAN, GST registration, Import Export Code (IEC), AD code registration on ICEGATE, GST LUT for zero-rated exports (Form RFD-11), Shops and Establishments registration aur Professional Tax. Sabse pehle PAN aur GST, phir Import Export Code (IEC), uske baad baaki registration.
Gaya mein import export business ke license ka kitna kharcha aata hai?
Sarkari fees milakar pehle saal lagbhag ₹520 lagta hai, aur 3 fees aapke size ya office par depend karti hai. Yeh sirf government fees hai. Agent alag se paise lete hain, jo aap official portal par khud apply karke bacha sakte hain.
Gaya mein trade license kaise banaye? Kya import export business ke liye zaroori hai?
Kuch trades ke liye haan. Yeh licence Gaya Municipal Corporation deta hai: Municipal licence (trade licence) under the Bihar Municipal Act 2007. Fees: Up to ₹2,500. Apni trade ke liye zaroorat Bihar Nagar Seva (urban local body services) par confirm karein.
Import export business ke license ke liye kaun se documents chahiye?
Yeh documents taiyaar rakhein: Aadhaar linked to your mobile number, For a firm or company: incorporation certificate or partnership deed, PAN of the business, Aadhaar and photo of the owner or partners, Proof of premises: electricity bill plus rent agreement or owner's NOC, Bank statement or cancelled cheque, PAN of the firm or company (DGFT checks it against Income Tax records), Proof of establishment: incorporation certificate, partnership deed, society registration, trust deed or HUF details, as it applies to you.
Saare license milne mein kitna time lagta hai?
PAN, GST aur Udyam aam taur par ek hafte ke andar mil jaate hain. FSSAI aur municipal license mein inspection ki wajah se 30 se 60 din lag sakte hain, isliye business shuru karne se pehle hi apply kar dein.
Gaya mein import export business ke license ke liye landlord NOC ya declaration ka format kahan milega?
Govt License ke 'Free formats' page par landlord NOC, self declaration, affidavit, partnership consent aur FSSAI nominee ke sample hain. Copy karein, blanks bharein, print nikalein aur office se confirm kar lein.
अक्सर पूछे जाने वाले सवाल (हिंदी में)
ये जवाब अंग्रेज़ी पेज के डेटा से बने हैं। अंग्रेज़ी पेज ही मान्य है; फीस भरने से पहले आधिकारिक पोर्टल पर जाँच लें।
गया में आयात-निर्यात का काम शुरू करने के लिए कौन-कौन से लाइसेंस चाहिए? लाइसेंस कैसे बनवाएं?
गया में आयात-निर्यात का काम शुरू करने के लिए 7 ज़रूरी लाइसेंस और पंजीकरण लगते हैं: PAN (स्थायी खाता संख्या (PAN)), GST registration (जीएसटी पंजीकरण), Import Export Code (IEC) [आयात निर्यात कोड (IEC)], AD code registration on ICEGATE (ICEGATE पर AD कोड पंजीकरण), GST LUT for zero-rated exports (Form RFD-11) [निर्यात के लिए GST LUT], Shops and Establishments registration (दुकान और प्रतिष्ठान पंजीकरण), Professional Tax (प्रोफ़ेशनल टैक्स)। पहले PAN, GST कराएं, फिर Import Export Code (IEC) [आयात निर्यात कोड (IEC)], उसके बाद बाकी पंजीकरण।
गया में आयात-निर्यात का काम शुरू करने के लिए लाइसेंस और खर्च कितना आता है?
पहले साल में पता चली सरकारी फीस कुल लगभग ₹520 है। साथ ही इनकी फीस आपके कारोबार के आकार या दफ़्तर के हिसाब से बदलती है: AD code registration on ICEGATE (ICEGATE पर AD कोड पंजीकरण), GST LUT for zero-rated exports (Form RFD-11) [निर्यात के लिए GST LUT], Professional Tax (प्रोफ़ेशनल टैक्स)। यह सिर्फ़ सरकारी फीस है। एजेंट अलग से पैसे लेते हैं; आधिकारिक पोर्टल पर खुद आवेदन करने से यह खर्च बच जाता है।
गया में आयात-निर्यात का काम शुरू करने के लिए क्या ट्रेड लाइसेंस ज़रूरी है? ट्रेड लाइसेंस कैसे बनवाएं?
कुछ तरह के कारोबार के लिए ही। यह लाइसेंस गया नगर निगम (Gaya Municipal Corporation) देता है। लाइसेंस: Municipal licence (trade licence) under the Bihar Municipal Act 2007 [नगर निगम लाइसेंस]। फीस: ₹2,500 तक। आपके कारोबार के लिए ज़रूरी है या नहीं, यह Bihar Nagar Seva (urban local body services) पोर्टल पर जाँच लें।
गया में आयात-निर्यात का काम शुरू करने के लिए कौन से दस्तावेज़ चाहिए?
ये दस्तावेज़ तैयार रखें (सरकारी फ़ॉर्म की तरह अंग्रेज़ी नामों में): Aadhaar linked to your mobile number; For a firm or company: incorporation certificate or partnership deed; PAN of the business; Aadhaar and photo of the owner or partners; Proof of premises: electricity bill plus rent agreement or owner's NOC; Bank statement or cancelled cheque।
सारे लाइसेंस मिलने में कितने दिन लगते हैं?
PAN, GST और Udyam आम तौर पर एक हफ़्ते में मिल जाते हैं। FSSAI और नगर निगम के लाइसेंस में जाँच की वजह से 30 से 60 दिन लग सकते हैं, इसलिए कारोबार शुरू करने से पहले ही आवेदन करें।
गया में आयात-निर्यात का काम शुरू करने के लिए आवेदन कहाँ करें?
आवेदन यहाँ करें: PAN (स्थायी खाता संख्या (PAN)): Income Tax Department, incometax.gov.in (Instant e-PAN); GST registration (जीएसटी पंजीकरण): GST Network / State GST Department, gst.gov.in; Import Export Code (IEC) [आयात निर्यात कोड (IEC)]: DGFT, Ministry of Commerce, dgft.gov.in; AD code registration on ICEGATE (ICEGATE पर AD कोड पंजीकरण): Your bank gives the code; Customs registers it on ICEGATE, icegate.gov.in; GST LUT for zero-rated exports (Form RFD-11) [निर्यात के लिए GST LUT]: GST Department (filed on the GST portal), gst.gov.in; Shops and Establishments registration (दुकान और प्रतिष्ठान पंजीकरण): Labour Resources Department, Bihar, RTPS / ServicePlus Bihar; Professional Tax (प्रोफ़ेशनल टैक्स): Commercial Taxes Department, Bihar, Bihar Commercial Taxes। फीस भरने से पहले उसे आधिकारिक पोर्टल पर हमेशा जाँच लें।
Import Export Business licences in other cities
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